caa a22 4500 606165150 CHVBK 20210128100652.0 cr unu---uuuuu 210128e20150301xx s 000 0 eng 10.1007/s10502-013-9211-z doi (NATIONALLICENCE)springer-10.1007/s10502-013-9211-z Kärberg Tarvo National Archives of Estonia, J. Liivi 4, 50409, Tartu, Estonia aut Digital preservation of knowledge in the public sector: a pre-ingest tool [Elektronische Daten] [Tarvo Kärberg] This paper describes the need for coordinating pre-ingest activities in digital preservation of archival records. As a result of the wide use of electronic records management systems (ERMS) in agencies, the focus is on several issues relating to the interaction of the agency's ERMS and public repositories. This paper indicates the importance of using digital recordkeeping metadata to meet more precisely and at the same time semi-automatically the criteria set by memory institutions. The paper provides an overview of one prospective solution and describes the Estonian National Archives' universal archiving module (UAM). A case study reports the use of the UAM in preserving the digital records of the Estonian Minister for Population and Ethnic Affairs. In this project, the preparation and transfer of archival records was divided into ten phases, starting from the description of the archival creator and ending with controlled transfer. The case study raises questions about how much recordkeeping metadata can be used in archival description and how the interaction of the agency's ERMS and ingest by the archives could be more automated. The main issues (e.g. classification, metadata elements variations, mapping, and computer files conversions) encountered during that project are discussed. Findings show that the Open Archival Information System functional model's ingest part should be reconceptualised to take into account preparatory work. Adding detailed metadata about the structure, context and relationships in the right place at the right time could get one step closer to digital codified knowledge archiving by creating synergies with various other digital repositories. Springer Science+Business Media Dordrecht, 2013 Digital preservation nationallicence Ingest nationallicence Pre-ingest nationallicence Universal archiving module nationallicence Estonia nationallicence Archival Science Springer Netherlands 15/1(2015-03-01), 83-95 1389-0166 15:1<83 2015 15 10502 https://doi.org/10.1007/s10502-013-9211-z text/html Onlinezugriff via DOI BK010053 XK010053 XK010000 Metadata rights reserved Springer special CC-BY-NC licence nationallicence 1 research-article jats NATIONALLICENCE NATIONALLICENCE NL-springer NATIONALLICENCE 856 40 https://doi.org/10.1007/s10502-013-9211-z text/html Onlinezugriff via DOI NATIONALLICENCE 100 1- Kärberg Tarvo National Archives of Estonia, J. Liivi 4, 50409, Tartu, Estonia aut NATIONALLICENCE 773 0- Archival Science Springer Netherlands 15/1(2015-03-01), 83-95 1389-0166 15:1<83 2015 15 10502